East Bay Art Therapy
East Bay Art Therapy
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Current Open Positions

Art Therapist

Administrative Assistant & Intake Coordinator

Administrative Assistant & Intake Coordinator

San Mateo, CA

Groups with Adolescents and Adults at an Inpatient Psychiatric Hospital

Full-Time

Learn More

Administrative Assistant & Intake Coordinator

Administrative Assistant & Intake Coordinator

Administrative Assistant & Intake Coordinator

Oakland, CA

Hybrid (80% remote, 20% in-person)

Learn More

Art Therapist

San Mateo, CA

Job Type: W2 Employee. Full-Time (30 hours per week: 18 clinical hours and 12 admin hours. Plus supervision & curriculum planning admin hours.) 


Availability: Monday, Tuesday, Friday, Saturday: 9:00am-5:30pm (with a one hour lunch break)


Positions: 1


Job description


Clinical Responsibilities

· Provide group art therapy services with adolescents and adults in an inpatient acute psychiatric unit.

· Ensure services and treatment are culturally sensitive/informed in regard to all types of identities, especially those that are marginalized (gender, sexuality, race, ethnicity, religion, body size, disability, etc) Must be anti-racist, LGBTQIA+ affirming, and working towards dismantling all systems of oppression including fatphobia.

· All groups must involve art therapy activities/directives.

· Write all group curriculum and submit to clinical supervisor each week before groups begin for that week. (Employee will have access to a plethora of EBAT art therapy curriculum for use)

· Complete group progress notes for each group on-site after groups according to the facilities requirements.

· Maintain positive and collaborative relationships with on-site staff.

· Report any clinical concerns to on-site staff.

· Work within the limits of their qualifications, education, and skills

· Value, support and respect the rights of others

· Be punctual and maintain a professional attitude toward their tasks

· Immediately notify the supervisor (and on-site staff point person) if unable to work due to health or other reasons

· Maintain confidentiality and privacy with regards to organizational, client, and other information of a confidential nature. Adhere to HIPAA standards.

· Represent East Bay Art Therapy accurately and positively at all times.

· Ensure timely documentation of groups through progress notes and timely return phone calls and emails from on-site staff and East Bay Art Therapy supervisor.

· Adhere to all standards of practice outlined by the American Art Therapy Association (AATA) and the Art Therapy Credentials Board (ATCB)


Organizational Responsibilities

· Complete and pass a criminal reference check and a vulnerable sector search, if required

· Complete and return all East Bay Art Therapy registration documents as indicated on the orientation checklist

· Read, sign, and honor East Bay Art Therapy’s confidentiality and conflict of interest agreements

· Meet at least monthly with creative arts therapy hospital unit EBAT team and monthly with the entire EBAT team. Meet weekly with supervisor if practicing under ATR-Provisional credential.

· Address areas of conflict or concern in accordance with East Bay Art Therapy’s policies

· Complete all documentation of their work according to East Bay Art Therapy standards

· Maintain accurate record of work hours and tasks completed, in progress, and assigned

· Carry out assigned tasks responsibly. Request support when needed

· Participate in evaluations when asked by their supervisor

· Attend any designated training or orientation assigned by their supervisor

· Report any health and safety concerns to their supervisor

· Provide appropriate and adequate advance notice of intention to leave the organization.


Minimum Required Qualifications

· Masters Degree in Art Therapy

· Registration with Art Therapy Credentials Board as ATR-Provisional, ATR, or ATR-BC.

· 1 year post graduate clinical experience providing art therapy services

· Ability to provide compassionate, empathic, and ethical service

· Good standing with the AATA, ATCB, and malpractice insurance entities.

· Ability to be creative and innovative in clinical role

· Be able to work independently after basic training

· Excellent time management skills

· Have access to computer or tablet for word processing and email.

· Confidence, experience and passion for working with adolescents.

· Confidence, experience and passion for running groups.

· Confidence, experience, and passion for using art therapy interventions.

· Fully vaccinated against Covid-19

· Preferred: Member of a marginalized community/identity and/or lived experienced that informs clinical work.


Pay:  

$50-90 per hour for all clinical hours (pay scale is based on credential level and years of experience) (4.5 clinical hours per day on site)

$22 per hour for all admin hours (up to 3 admin hours per day on-site. Additional paid admin time includes mandatory trainings, two monthly team meetings, and supervision)

Opportunity to work (optional) extra admin hours writing blog posts or creating creative arts therapy-related social media content.


Benefits / What's Provided:

1 hour of paid sick leave for every 30 hours worked

Roth IRA

Health, Dental and Vision (50% of premiums paid for by company)

CEU Stipend

Supervision (ATR & BBS)

All supplies and quality art materials for your clinical work.

Free East Bay Art Therapy Merch!

Clinical Supervision 1:1 and Group

*This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.


To Apply:

Send resume and cover letter to: Tonia@eastbayarttherapy.com


Your cover letter should highlight your experience and/or interest in working with adolescents as well as any experience working in an inpatient psychiatric setting. If you are a member of a marginalized community and/or have lived experience that informs your clinical work, please touch on this in your cover letter.

 
 

Admin Assistant & Intake Coordinator

Hybrid

Location: HYBRID (80% Remote, 20% In-Person mostly Oakland, CA and sometimes throughout sf bay area)


Job Type: W2 Part-Time 


15 hours per week total

(M-F, some weekend availability as needed)


Position Overview: We are seeking a highly organized, detail-oriented, and empathetic Administrative Assistant & Intake Coordinator to join our team. This role is vital in ensuring smooth day-to-day operations of the practice and providing a welcoming, supportive first point of contact for new clients. The ideal candidate will possess exceptional administrative skills, strong interpersonal abilities, a passion for helping others, and will be fluent in Spanish.


Key Responsibilities:

1. Intake Coordination:

o Serve as the first point of contact for prospective clients via phone, email, and website inquiries.

o Conduct intake interviews to assess client needs and match them with appropriate therapists.

o Schedule initial appointments and provide clients with necessary paperwork and information.

o Maintain accurate and confidential client records.

2. Administrative Support:

o Manage the practice’s phone and email communication efficiently and professionally.

o Coordinate therapist schedules and appointment bookings.

o Handle billing and payment processing.

o Assist with development of forms and organizational systems including creation of a training manual for this position.

o Support practice-wide projects and initiatives as needed.

3. Client Relations:

o Provide a warm, welcoming presence for clients and visitors.

o Address client inquiries and concerns with sensitivity and professionalism.

o Ensure clients receive timely follow-up and clear communication.

4. In-Person Responsibilities

o Inventory office supplies and art supplies

o Water office plants

o Table at provider fairs and events throughout the SF Bay Area (mostly East Bay), educating the public about our services.

o Assist at community-based workshops, trainings, and events including photo and video documentation.

5. Other duties as needed


Qualifications:

· Associate’s Degree

· Previous experience in an administrative or intake coordination role, preferably in a healthcare or mental health setting.

· Exceptional organizational and multitasking skills.

· Strong written and verbal communication abilities.

· Proficiency with Microsoft Office Suite and practice management software/electronic health records systems (e.g. Simple Practice).

· Ability to handle sensitive information with confidentiality and care.

· Empathetic and patient demeanor with a client-first mindset.

· Knowledge of mental health terminology and services.

· Local to the SF Bay Area with a reliable means of transportation

· Creative and understands the healing power of the arts first-hand.


Preferred Qualifications:

· Bachelor’s Degree

· Experience working in a therapy practice.

· Experience using CRM software (Customer Relations Management software e.g. TherapyFlow),

· Post-secondary coursework in psychology, behavioral health, and/or child development

· Post-secondary coursework in business administration

· Bilingual in Spanish


Benefits:

· Competitive salary based on education level and experience.

· Opportunities for professional development and training.

· Supportive and collaborative work environment.

· Roth IRA (Retirement Account)

· Life Insurance

· 1 hour of sick pay for every 30 hours worked

· Free EBAT Merch!


Pay Scale:

$24-27 per hour


How to Apply: Interested candidates should submit a resume and a cover letter detailing their qualifications and interest in the role to tonia@eastbayarttherapy.com


*This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.


For more information about company visit: eastbayarttherapy.com


East Bay Art Therapy is an equal opportunity employer and values diversity. We encourage applicants of all backgrounds to apply.

We look forward to hearing from you!

Copyright © 2025 East Bay Art Therapy - All Rights Reserved.

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