Current Open Positions
Art Therapist
Administrative Assistant & Intake Coordinator
Administrative Assistant & Intake Coordinator
San Jose, CA
Private Practice setting
1:1 individuals & Families
In-Person
Administrative Assistant & Intake Coordinator
Administrative Assistant & Intake Coordinator
Administrative Assistant & Intake Coordinator
Oakland, CA
Hybrid (80% remote, 20% in-person)
Art Therapist
San Jose, CA
Job Type: W2 Employee. Part-time minimum 15 clinical hours per week minimum (About 18-20 hours per week total) (prepare for a slow build of caseload). Option to eventually increase to Full-time which is 30 total hours minimum.
Availability: Must be available late afternoon/evenings (3-7pm) on at least 2 weekdays and one weekend day for private practice clients.
Positions: 1
Location: San Jose, CA
Job description
Clinical Responsibilities
• Provide 1:1 art therapy sessions at our office in San Jose to clients ages 4 and up, incuding individuals with disabilities.
• Provide some home-based 1:1 art therapy sessions throughout the South Bay to clients with disabilities.
• When working with minor clients in the private practice, provide parent consultation.
• Ensure services and treatment are culturally sensitive/informed in regard to all types of identities, especially those that are marginalized (gender, sexuality, race, ethnicity, religion, body size, disability, etc) Must be anti-racist, LGBTQIA+ affirming, and working towards dismantling all systems of oppression including fatphobia.
• Conduct private practice 1:1 sessions at the East Bay Art Therapy office in San Jose (office close to downtown), with option to do some telehealth only if requested by the client/family.
• Complete progress notes for all sessions.
• Complete treatment plans for all clients every 6 months.
• Complete a comprehensive assessment of client’s mental health history and collaborate with the client to identify treatment needs. (private practice)
• Assess and treat mental, emotional, and behavioral disorders. Assist individuals to deal with problems ranging from short-term issues to persistent mental illness as well as developmental and intellectual disabilities. (private practice)
• Monitor client’s progress and ensure their voice/choice in treatment. Analyze and interpret new/updated information about the client to reassess needs.
• Identify needs, link to available resources, and modify the treatment plan as needed. (private practice)
• Maintain up to date case files within electronic health record (EHR) (private practice)
• Work within the limits of their qualifications, education, and skills
• Value, support and respect the rights of others
• Be punctual and maintain a professional attitude toward their tasks
• Immediately notify the supervisor if unable to work due to health or other reasons
• Maintain confidentiality and privacy with regards to organizational, client, and other information of a confidential nature. Adhere to HIPAA standards.
• Represent East Bay Art Therapy accurately and positively at all times.
• Ensure timely documentation progress notes and timely return phone calls and emails from East Bay Art Therapy supervisor.
• Adhere to all standards of practice outlined by the ATCB (Art Therapy Credentials Board).
Organizational Responsibilities
• Complete and pass a criminal reference check and a vulnerable sector search.
• Complete and return all East Bay Art Therapy registration documents as indicated on the orientation checklist
• Read, sign, and honor East Bay Art Therapy’s confidentiality and conflict of interest agreements
• Meet monthly with supervisor. (If you have your ATR-Provisional, you will meet weekly with clinical supervisor) Attend Private Practice Group Supervision once per month and attend All Staff Meting once per month. (All supervision and team meeting are conducted virtually.
• Read and adhere to all East Bay Art Therapy policies and procedures
• Address areas of conflict or concern in accordance with East Bay Art Therapy’s policies
• Complete all documentation of their work according to East Bay Art Therapy standards
• Maintain accurate record of work hours and tasks completed, in progress, and assigned
• Carry out assigned tasks responsibly. Request support when needed
• Participate in evaluations when asked by their supervisor
• Attend any designated training or orientation assigned by their supervisor
• Report any health and safety concerns to their supervisor
• Provide appropriate and adequate advance notice of intention to leave the organization (must complete a 10 week group series to it’s finish, if possible).
Minimum Required Qualifications
• Have current ATR-P, ATR, or ATR-BC and Master’s Degree in Art Therapy
• Minimum 1 year post graduate clinical experience providing art therapy services.
• Preferred: Full licensure as LMFT or LPCC. (AMFT/APCC okay)
• Ability to provide compassionate, empathic, and ethical service
• Good standing with the ATCB and malpractice insurance entities.
• Ability to be creative and innovative in clinical role
• Be able to work independently after basic training
• Excellent time management skills
• Have access to computer or tablet for word processing and email.
• Confidence, experience and passion for working with children, adolescents, and adults, including individuals with developmental disabilities.
• Confidence, experience and passion for working with marginalized communities including those with disabilities.
• Confidence, experience, and passion for using art therapy interventions.
• Must have a reliable vehicle and CA Driver’s License
• Preferred: Bilingual in Spanish
• Preferred: Member of a marginalized community/identity and/or lived experienced that informs clinical work.
Pay:
$50-80 per hour for all clinical hours based on credential level and years of experience. (50 min sessions are paid at 1 hour.)
$22 per hour for all admin hours (Notes, treatment plans, mandatory trainings, team meetings, supervision. Optional paid admin time for occasional social media content creation and/or blog writing.)
Benefits / What's Provided:
If full time: Health (PPO), Vision, and Dental Insurance (50% of premium paid by company)
Regardless of FT/PT:
Retirement Plan
Life Insurance
1 hour of paid sick leave for every 30 hours worked
CEU Stipend based on average clinical hours per week
Business HIPAA Compliant email and phone line
All supplies and art materials for your work
Free East Bay Art Therapy Merch!
Optional BBS Supervision (CA Board of Behavioral Sciences) supervision provided for associates. (unpaid-not required for job)
Art Therapy (ATR) supervision provided for ATR-P’s (paid-required for job)
$500 relocation bonus for individuals relocating from out of state.
*This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
To Apply:
Send resume and cover letter to: Tonia@eastbayarttherapy.com
If you are a member of a marginalized community and/or have lived experience that informs your clinical work, please touch on this in your cover letter.
Admin Assistant & Intake Coordinator
Hybrid
Location: HYBRID (80% Remote, 20% In-Person mostly Oakland, CA and sometimes throughout sf bay area)
Job Type: W2 Part-Time
15 hours per week total
(M-F, some weekend availability as needed)
Position Overview: We are seeking a highly organized, detail-oriented, and empathetic Administrative Assistant & Intake Coordinator to join our team. This role is vital in ensuring smooth day-to-day operations of the practice and providing a welcoming, supportive first point of contact for new clients. The ideal candidate will possess exceptional administrative skills, strong interpersonal abilities, a passion for helping others, and will be fluent in Spanish.
Key Responsibilities:
1. Intake Coordination:
o Serve as the first point of contact for prospective clients via phone, email, and website inquiries.
o Conduct intake interviews to assess client needs and match them with appropriate therapists.
o Schedule initial appointments and provide clients with necessary paperwork and information.
o Maintain accurate and confidential client records.
2. Administrative Support:
o Manage the practice’s phone and email communication efficiently and professionally.
o Coordinate therapist schedules and appointment bookings.
o Handle billing and payment processing.
o Assist with development of forms and organizational systems including creation of a training manual for this position.
o Support practice-wide projects and initiatives as needed.
3. Client Relations:
o Provide a warm, welcoming presence for clients and visitors.
o Address client inquiries and concerns with sensitivity and professionalism.
o Ensure clients receive timely follow-up and clear communication.
4. In-Person Responsibilities
o Inventory office supplies and art supplies
o Water office plants
o Table at provider fairs and events throughout the SF Bay Area (mostly East Bay), educating the public about our services.
o Assist at community-based workshops, trainings, and events including photo and video documentation.
5. Other duties as needed
Qualifications:
· Associate’s Degree
· Previous experience in an administrative or intake coordination role, preferably in a healthcare or mental health setting.
· Exceptional organizational and multitasking skills.
· Strong written and verbal communication abilities.
· Proficiency with Microsoft Office Suite and practice management software/electronic health records systems (e.g. Simple Practice).
· Ability to handle sensitive information with confidentiality and care.
· Empathetic and patient demeanor with a client-first mindset.
· Knowledge of mental health terminology and services.
· Local to the SF Bay Area with a reliable means of transportation
· Creative and understands the healing power of the arts first-hand.
Preferred Qualifications:
· Bachelor’s Degree
· Experience working in a therapy practice.
· Experience using CRM software (Customer Relations Management software e.g. TherapyFlow),
· Post-secondary coursework in psychology, behavioral health, and/or child development
· Post-secondary coursework in business administration
· Bilingual in Spanish
Benefits:
· Competitive salary based on education level and experience.
· Opportunities for professional development and training.
· Supportive and collaborative work environment.
· Roth IRA (Retirement Account)
· Life Insurance
· 1 hour of sick pay for every 30 hours worked
· Free EBAT Merch!
Pay Scale:
$24-27 per hour
How to Apply: Interested candidates should submit a resume and a cover letter detailing their qualifications and interest in the role to tonia@eastbayarttherapy.com
*This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
For more information about company visit: eastbayarttherapy.com
East Bay Art Therapy is an equal opportunity employer and values diversity. We encourage applicants of all backgrounds to apply.
We look forward to hearing from you!
